Every Patient.
Every Step.
Your practice, finally running the way it should.
Every patient handled. Every step managed. Nothing missed.
The silent cost.
Every day without this system, your practice is leaving money on the table.
Your bookings happen offline.
Almost half of all enquiries arrive when you are closed. Without a response in 5 minutes, those patients are gone forever.
Your chairs are sitting empty.
Every empty chair costs £200–£800. Your calendar deserves better than that.
Your team is drowning.
Your receptionists spend 2.5 hours daily chasing confirmations and entering data manually. Time that should be growing your practice, not managing it.
Works with what you already have.
Your existing systems stay exactly as they are. KoatchUs connects around them, not instead of them.
Pro-level operations.
Your practice, running at full capacity. Every patient touchpoint handled automatically, while your team focuses on care.
Instant Response.
Your leads, never left waiting.
Every inbound enquiry gets a tailored response in under 50 seconds. Your practice captures patients while everyone else is sleeping.
Automated Deposits.
Your calendar, fully protected.
Deposits collected automatically before every high-value appointment. Your chair time is secured before the patient even arrives.
Digital Forms.
Your intake, completely hands-free.
Medical history and consent forms arrive completed before the appointment. Your team walks in prepared, every single time.
Smart Reminders.
Your diary, always full.
Multi-channel reminders sent at the right moment to the right patient. Your clinical diary stays full without anyone lifting a finger.
Instant Response.
Running Automatically
The Patient Lifecycle Engine
A done-for-you operational system that manages the complete patient journey.
Always on.
Never missing a beat.
Every patient touchpoint, automated, tracked, and handled,
while your team focuses on care.
All patient data belongs exclusively to your practice.
Operated in compliance with CQC information governance standards and UK GDPR.
Live in 30 days.
Thirty days from now, your practice runs differently. We handle everything.
Discovery call
We map your entire patient journey and identify every gap costing you money.
System built
Every automation configured and integrated with your EHR and Stripe.
Tested & refined
Full end-to-end testing against your real workflows before going live.
Live & running
Your Patient Lifecycle Engine is live. Your practice never misses a patient again.
How much is your practice
losing to no-shows?
A quick estimate based on missed enquiries alone. Your real number is usually higher.
An investment that pays for itself.
Less than your front desk costs per month. With better results, every single day.
System Setup
Phase 1 & 2
One-time fee. Founding Practice rate.
- Your full patient journey audited
- Your EHR & Stripe connected
- Your automations built and tested
- Your system live in 30 days
Retainer
Phase 3 (Core Engine)
No lock-in. Cancel anytime.
- Your system monitored 24/7
- Same-day incident resolution
- Your weekly performance reports
- Monthly optimisation call
Transfer
Optional
One-time fee. Yours to keep forever.
- Your system migrated to your servers
- Your technical documentation
- Your IT handover session
- No future dependency on KoatchUs
Your practice deserves better than this.
We work with a limited number of clinics at a time. If you are serious about fixing your operations, let's talk.
* The Priority Access rate of £997 applies to the first 5 dental practices that sign up within the next 30 days. After that, the setup fee returns to the standard price of £2,500. The monthly retainer and transfer fee are unaffected.
Questions?
Answers.
Not sure yet?
That is exactly why we offer a free call. No pressure, no pitch. Just answers.